TITLE : Administrative Assistant  

UNIT : Thailand Office 

REPORTS TO : Administrative Officer 

SUPERVISES : N/A 

SUMMARY OF JOB RESPONSIBILITIES 

Assist Administrative Officer to manage front office, supports office management, logistical support for program and administrative staff. 

RELATIONSHIPS 

INTERNAL: 

Periodic interaction with Regional and Country program staff as well as Finance and Administrative staff as required. 

EXTERNAL: 

Periodic contact with government agencies and officials, non-governmental organizations (NGOs), and other local partners as required; 

Periodic contact with support staff in the home office. 

JOB FUNCTIONS 

• Manage front office, including incoming and outgoing communications, receiving and directing telephone calls, and receiving and guiding guests; 

• Sort and distribute incoming post and organize and send outgoing post; 

• Assist Program and Management teams to organize workshops and conferences both at country and regional level;  

• Provide logistical support for Luce Scholars Program as assigned by the Director of Management; 

• Maintain shared Thailand calendar on OneTAF; 

• Provide back-up for Administrative Officer in making travel arrangements for Thailand staff and other field offices; 

• Provide administrative and logistical support to program staff and consultants in their work on project activities; 

• Assist Administrative Officer in the procurement process for program activities, office supplies and equipment to maintain regular stock and meet special procurement requests, ensuring that delivery coincides with storage and distribution capabilities of office, maintain inventory system of office supplies and equipment and system for ordering and issuing supplies; 

• Provide Thai-English translation as required; 

• Attend meetings and take minutes as required; 

• Perform other duties as assigned by the Director of Management, Country Representative, and senior staff. 

Please send a cover letter specifying the position to which you are applying with your resume by email to:  poonsook.pantitanonta@asiafoundation.org by Sunday, December 15, 2024. (Only short-listed candidates will be notified).