Administrative Assistant
Publish on Nov 28, 2024 | Viewed 12826
The Asia Foundation
The Asia Foundation is an international nonprofit organization working to solve the toughest social and economic challenges in Asia and the Pacific. Informed by more than 70 years of experience and deep local knowledge, we work with partners across more than 20 countries through 17 offices to improve lives and expand opportunities. Explore our work
job information
- Reference Id: Bkp_0004632
- Company: The Asia Foundation
- Position name: Administrative Assistant
- Job location: Bangkok
- Non-Thais allowed: No
- Job type: Permanent
- Vacancy: 1
- Gender: Male or Female
- Age: non definite age
- Job level: Officer
- Experience: N/A
- Education: N/A
- Monthly salary range: Negotiable
- Job field(s):
Job description
TITLE : Administrative Assistant
UNIT : Thailand Office
REPORTS TO : Administrative Officer
SUPERVISES : N/A
SUMMARY OF JOB RESPONSIBILITIES
Assist Administrative Officer to manage front office, supports office management, logistical support for program and administrative staff.
RELATIONSHIPS
INTERNAL:
Periodic interaction with Regional and Country program staff as well as Finance and Administrative staff as required.
EXTERNAL:
Periodic contact with government agencies and officials, non-governmental organizations (NGOs), and other local partners as required;
Periodic contact with support staff in the home office.
Qualification
JOB FUNCTIONS
-
Manage front office, including incoming and outgoing communications, receiving and directing telephone calls, and receiving and guiding guests;
-
Sort and distribute incoming post and organize and send outgoing post;
-
Assist Program and Management teams to organize workshops and conferences both at country and regional level;
-
Provide logistical support for Luce Scholars Program as assigned by the Director of Management;
-
Maintain shared Thailand calendar on OneTAF;
-
Provide back-up for Administrative Officer in making travel arrangements for Thailand staff and other field offices;
-
Provide administrative and logistical support to program staff and consultants in their work on project activities;
-
Assist Administrative Officer in the procurement process for program activities, office supplies and equipment to maintain regular stock and meet special procurement requests, ensuring that delivery coincides with storage and distribution capabilities of office, maintain inventory system of office supplies and equipment and system for ordering and issuing supplies;
-
Provide Thai-English translation as required;
-
Attend meetings and take minutes as required;
-
Perform other duties as assigned by the Director of Management, Country Representative, and senior staff.
Please send a cover letter specifying the position to which you are applying with your resume by email to: poonsook.pantitanonta@asiafoundation.org by Sunday, December 15, 2024. (Only short-listed candidates will be notified).
Contact
The Asia Foundation
Chalanttip Bldg., Floor 6D
38 Convent Road, Silom
Bangkok 10500, Thailand
Tel: 02 233 1644-6