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Asset Management Clerk

Publish on Feb 14, 2021 | Viewed 2502

UNOPS

Background Information - UNOPS 

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf on our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core.

We understand the importance of balancing professional and personal demands and offer several flexible working options.

Explore what we offer https://jobs.unops.org/Pages/About/WhatWeOffer.aspx.


job information

  • Reference Id: Bkp_0004239
  • Company: UNOPS
  • Position name: Asset Management Clerk
  • Job location: Bangkok
  • Non-Thais allowed: No
  • Job type: Contract
  • Vacancy: 1
  • Gender: Male or Female
  • Age: non definite age
  • Job level: Early-level management
  • Experience: Over 3 Yr(s)
  • Education: N/A
  • Monthly salary range: Negotiable
  • Job field(s):

Job description

Asset Management Clerk

Job categories: Administration

Vacancy code: VA/2021/B0005/20997

Position Title: Asset Management Clerk

Department/office: FA, SSC, IPAS

Duty station: Bangkok, Thailand

Contract type: Local ICA Support

Contract level: LICA-3

Duration: Open-ended - subject to organizational requirements, availability of funds and/or satisfactory performance

Application period: 06-Jan-2021 to 20-Jan-2021

Functional Responsibilities

Under the overall guidance of the IPAS Admin Team Lead and the direct supervision of the Asset Management Specialist, the incumbent will be responsible for the following tasks: 

Support UNOPS assets management activities:

  • Check approved asset  requests for accuracy and generate the required asset movement transactions in the oneUNOPS ERP system and submit for review;
  • Support to management of asset data accurately utilizing UNOPS ERP system module for asset management;
  • Support to maintain documentation pertaining to each asset transaction in the ERP;
  • Support the bi-annual physical asset verification processes and post verification activities i.e. impairments, adjustments, disposals etc.;
  • Support following up on deadlines, commitments made in connection with quarterly closure activities pertaining to asset management. 

Support in knowledge management and knowledge sharing:

  • Provide administrative support to  the unit with activities in the areas of knowledge building and knowledge sharing;
  • Support  the organisation of training events (booking participants calendars and similar clerical tasks); 
  • Assist in training personnel engaged in conducting bi-annual asset verification;

Qualification

Education/Experience/Language requirements

Education:

  • Completion of Secondary / High School Education is required
  • University Degree, preferably in Finance, Business or Public Administration is desirable and may substitute for some of the required years of experience, but it is not a requirement.  

Experience:

  • 3 years of relevant experience in accounting, administration or programme support service (with a Secondary / High School diploma);
  • Experience in the usage of computers and office software packages: G-Suite /Google Workspace (Google Sheets, Google Docs) OR Microsoft Office (MS Excel, Word);
  • Experience in working in an ERP system is preferred. 

Language Requirements: 

  • Fluency in written and spoken English is required;
  • Knowledge of another UN language is desirable.  

Competencies

● Integrity & Inclusion

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same.  Upholds organizational and ethical norms.  Maintains high standards of trustworthiness.  Role model for diversity and inclusion.

● Leading Self and Others

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilising appropriate leadership styles

● Partnering

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

● Results orientation

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them.  Understands that responsible use of resources maximizes our impact on our beneficiaries.

● Agility

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behaviour. Performance is consistent, even under pressure. Always pursues continuous improvements.

● Solution Focused

Evaluates data and courses of action to reach logical, pragmatic decisions.  Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

● Effective communication

Expresses ideas or facts in a clear, concise and open manner.  Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground 

Contract type, level and duration 

Contract type: ICA
Contract level:  Local ICA Support, LICA-3
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations 

● Please note that the closing date is midnight Copenhagen time.

● Applications received after the closing date will not be considered.

● Only those candidates that are short-listed for interviews will be notified.

● Qualified female candidates are strongly encouraged to apply.

● Please note that only nationals of Thailand or applicants with a valid residence and work permit in Thailand are eligible to apply.

● UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

● Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types

● UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

● For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.

● The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

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