Finance Assistant
Job categories Administration, Finance
Vacancy code VA/2022/B0049/24336
Department/office FA, SSC, BSSC, Bangkok Shr Serv Centre
Duty station Bangkok, Thailand
Contract type Local ICA Support
Contract level LICA-3
Duration Open-ended, subject to organizational requirements, availability of funds and satisfactory performance
Application period 27-Jul-2022 to 26-Aug-2022 

Please apply directly through:  https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=24336

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Background Information - Job-specific

Under the guidance and supervision of the Finance Specialist, the Finance Assistant supports the provision of financial services in the field office support services function, by ensuring that entry of banking information, vendor profiles into UNOPS financial systems are accurate and punctual.
The Finance Assistant promotes a client-oriented approach consistent with UNOPS rules and regulations. The Finance Assistant works in close collaboration with the Programme, Project and Support Services colleagues locally and with UNOPS HQ colleagues, to exchange information and ensure consistent service delivery.

Functional Responsibilities 

Summary of Key Functions:

1. Implementation of operational strategies and procedures.
2. Data entry support and approval of vendor profiles.
3. Knowledge building and sharing.

1. Ensure implementation of operational strategies and procedures , focusing on achievement of the following results:

• Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.

2. Provides data entry support and approval of vendor profiles , focusing on achievement of the following results:

• Ensuring that correct bank information of staff, consultants and vendors is in the system.
• Update of banking details as required.
• Verification of the sequences and codes of international and local banks.
• Ensuring that there is no double entry.
• Daily corroboration and approval, according to UNOPS procedures, of vendor profiles.
• Proper control of the supporting documents for approval of vendor profiles, ensuring full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.
• Verification of all information including intermediary banking details of the vendor profiles forms to ensure that it is accurate prior to approval.
• Provision of guidance and support to all out-posted staff on the processes, procedures and regulations.
• Review of supplier registration form and supporting documentation for UNOPS supplier/vendors.
• Approve supplier profiles that are correctly set up in UNOPS ERP in line with established policies and FG’s supplier management guidelines.
• Ensure that supporting documentation is stored according to the agreed filing system.
• Run closing period and regular reports for monitoring of data quality as requested by Team Lead.
• Assist Team Lead in cleanup exercises of the supplier database.

3. Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

• Participation in the training for the operations/ projects staff on correct procedures for vendor profiles.
• Contributions to knowledge networks and communities of practice.

Impact of Results: The key results have an impact on the overall execution of the UNOPS financial services. Accurate data entry and presentation of financial and vendor information and a client-oriented approach enhances UNOPS’ capability to effectively and efficiently manage financial resources.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements 

Education

• Completion of secondary school or equivalent. 
• Specialized training in finance is desirable. 
• A BA or MA degree may substitute some of the required years of work experience.

Experience

• 3 years of relevant accounting and/or financial experience at national level is required.
• Experience in the usage of computers and office software packages and experience in handling web-based management systems is desired.

Language requirements

• Fluency in written and oral English required.
• Knowledge of a second UN working language is desired.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement
Contract level: LICA-3
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations 

• The local position is open to Thailand nationals only.
• Please note that the closing date is midnight Copenhagen time.
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.