Job Title: Programme Associate
Department: RBAP/Thailand   
Reports to: Integrated Team Leader
Grade Level: G6
Bureau: Thailand
Position Number: 00002324
Position designation: With no mobility requirement, non-rotational 
Duty Station: Bangkok, Thailand
Career Track: General Service
Career Stream: Programme – SDG Integration
Contract Modality: FTA Local
Contract Duration: 1 year with possibility of extension

III. Position Purpose

Under the supervision of the Integrated Team Leader, the Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving complex finance-related issues and exchange of information.

IV. Key Duties and Accountabilities

The key results have an impact on the overall performance of the Country Programme in Thailand and success in implementation of programme strategies.  Accurate analysis, data entry and presentation of information ensure proper programme implementation.

1.)   Supports formulation of programme strategies and implementation of the Country Programme Document

Example of Duties:

• Collection, analysis and presentation of background information for preparation of Common Country Assessment, UNSCDF (United Nations Sustainable Cooperation Development Framework), CPD, effective application of RBM (Results Based Management) tools.
• Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.
• Support the CO in the preparation of the Integrated Work Plan and relevant reporting (e.g. ROAR – Results Oriented Annual Reporting)

2.)   Provides effective support to management of the CO programme 

Example of Duties:

• Creation of a project in Atlas, preparation of required budget revisions, revision of project status, determination of unutilized funds, operational and financial close of a project.
• Provision of guidance to Implementing Partners and Responsible Parties on routine implementation of projects.
• Presentation of information for HACT (Harmonised Approach to Cash Transfers) audit of NIM (Nationally Implemented) projects, supports implementation of audit recommendations.

3.)   Provides administrative support to the Programme Unit 

Example of Duties:

• Review of HACT FACE Form submission; preparation of the request and submit to GSSU for both purchase Order [PO] and non-PO vouchers for development projects.
• Monitor and update HACT Assurance Plan.
• Assistance to NIM projects in application of RBM tools/methodology under supervision of the Integrated Team Leader.
• Support to Integrated Team Leader in project formulation, day-to-day project management, project monitoring and evaluation.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Creation of requisitions in Atlas for development projects.
• Create project budget and budget revision in Atlas.  Making budget check for requisitions.
• Close coordination with Transactional Service Team in the Bangkok Regional Hub on transactional issues.
• Review and/or prepare project financial reports.

4.)   Supports resource mobilization

Example of Duties:

• Analysis of information on donors, preparation of donor’s profile.
• Upload duly signed financial agreement in Oracle X.
• Support development of new pipeline projects (e.g. preparation of budget and other required documents.

5.)   Ensures facilitation of knowledge building and knowledge sharing in the CO

Example of Duties:

• Organization of trainings for the operations/ projects staff on programme.
• Synthesis of lessons learnt and best practices in programme.
• Sound contributions to knowledge networks and communities of practice.

Supervisory/Managerial Responsibilities: N/A

V. Requirements:

In this section, describe the qualification requirements of the position.

Education

• Secondary Education, preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.
• Certification in programme/ project management (e.g. Managing Successful Programme, Project Management Professional, PRINCE 2, etc.) would be an advantage.

 Experience, Knowledge, and Skills

• 6 years of progressively responsible administrative or programme experience is required at the national or international level.  For candidates with accredited Bachelor’s degree, the minimum experience is reduced to 3 years.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
• Language requirements: Fluency in English and Thai.

Expected Demonstration of Competencies 

Core

Achieve Results:  

• Plans and monitors own work, pays attention to details, delivers quality work by deadline

 Think Innovatively: 

• Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

 Learn Continuously: 

• Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

 Adapt with Agility: 

• Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: 

• Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: 

• Demonstrates compassion/understanding towards others, forms positive relationships

 Enable Diversity and Inclusion:  

• Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Business Management/ Operations Management: 

•  Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner.
• Knowledge of relevant concepts and mechanisms

Business Management/ Project management:

• Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

Business direction & strategy/ Effective Decision Making:

• Ability to take dicsiions in a timely and efficient manner in line with one’s authority, area of expertise and resources

Administration and Operations/ Reviewing and Reporting:

• Ability to review and edit documents, ability to produce meeting report identifying key actions

Business Development/ Knowledge Generation

• Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need

Business Management/ Risk Management

• Ability to identify and organize action around mitigating and proactively management risks

 Finance/ Financial Reporting and Analysis:

• Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance

VI. Keywords

Operations, Communication, Customer Satisfaction/Client Management