Vacancy code : VA/2020/B0049/20476
Position title : Finance Assistant, Multiple positions    
Department/office : FA, SSC, BSSC, Bangkok Shared Service Centre
Duty station : Bangkok, Thailand
Contract type : Local ICA Support
Contract level : LICA-3
Duration : Open-ended
Application period : 30-Sep-2020 to 30-Oct-2020

Background Information - Job-specific

Under the guidance and supervision of the Senior Finance Associate, the Finance Assistant supports the provision of financial services within the support services function, ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNOPS rules and regulations.

The Finance Assistant works in close collaboration with the Programme, Project and Support Services colleagues in the local office as well as the UNOPS HQ colleagues, to exchange information and ensure consistent service delivery.

Functional Responsibilities

Summary of Key Functions:

• Accounting and administrative support
• Implementation of operational strategies and procedures
• Knowledge building and sharing 

1. Provide accounting and administrative support, focusing on achievement of the following results:

• Assist within proper control of the supporting documents for bank and balance sheet reconciliation and financial reports.
• Follow-up with field finance users, UN entities and financial institutes for information relating to payments and invoices.
• Prepare routine correspondence, bank reconciliation report, following standard operating procedures.
• Maintain the proper digital filing system for financial records and documents.
• Assist field offices by performing monthly bank and investment reconciliations for all their accounts.
• Assist with the preparation of monthly and quarterly reports for any unreconciled transactions at the bank level.
• Monitor the prepaid and MasterCard transactions and, in case of any suspicious payments, promptly escalate to the supervisor.
• Assist with prepaid and MasterCard monthly reconciliation and prepare the Bank to book reports for submission to HQ.

• Flag any discrepancies with bank statements or the cash book, liaising with the Treasury team to rectify issues.

• Assist with reconciliation of UN entities’ and financial institutes’ statements on a monthly basis and prepare the adjusting entries for gain and loss.
• Help improve controls and systems to help capture financial information.
• Maintain accurate records (hardcopy and online) of all relevant documents for easy reference and retrieval.
• Assist BSSC by performing ad hoc administrative duties, as needed, to support the office operations. 

2. Ensure implementation of operational strategies and procedures, focusing on achievement of the following results: 

• Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies 

3. Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results: 

• Participation in the Finance-focused trainings
• Contributions to knowledge networks and communities of practice.

Competencies 

● Integrity & Inclusion

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same.  Upholds organizational and ethical norms.  Maintains high standards of trustworthiness.  Role model for diversity and inclusion. 

● Leading Self and Others

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilising appropriate leadership styles.

● Partnering

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). 

● Results orientation

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them.  Understands that responsible use of resources maximizes our impact on our beneficiaries. 

● Agility

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behaviour. Performance is consistent, even under pressure. Always pursues continuous improvements. 

● Solution Focused

Evaluates data and courses of action to reach logical, pragmatic decisions.  Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. 

● Effective communication

Expresses ideas or facts in a clear, concise and open manner.  Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground

Education/Experience/Language requirements

Education: Completion of secondary school or equivalent. A BA or MA degree may substitute required years of work experience. Specialized training in finance desirable.

Experience: 3 years of relevant accounting and financial experience at national level is desirable. Experience in the usage of computers and office software packages (G Suite) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems are desirable.

Language Requirements: Fluency in written and oral English. Knowledge of the second UN working language is desirable.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement

Contract level:  LICA-3

Contract duration: Open-ended

For more details about the ICA contractual modality, please follow this link:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx  

Additional Considerations

● Please note that the closing date is midnight Copenhagen time.

● Applications received after the closing date will not be considered.

● Only those candidates that are short-listed for interviews will be notified.

● Qualified female candidates are strongly encouraged to apply.

● UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

● Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types

● UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

● For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.

● The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. 

Recruitment/internship in UNOPS is contingent on the results of such checks.