Vacancy code:  VA/2017/B0049/12706

Position title:  Finance Assistant, Multiple positions (Transactional Functions).

Department/office:  CSG, GSSC, Global Shared Service Centre

Duty station:  Bangkok, Thailand

Contract type:  Local ICA Support

Contract level:  LICA-3

Duration:  1 Year

Application period:  14-Jul-2017 to 13-Aug-2017

Background Information - UNOPS

UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Within these three core areas of expertise, UNOPS provides its partners with advisory, implementation and transactional services, with projects ranging from building schools and hospitals, to procuring goods and services and training local personnel. UNOPS works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects we support, with a focus on developing national capacity.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices in development, humanitarian and peacebuilding contexts, always satisfying or surpassing partner expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it. A flexible structure and global reach means we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

The UNOPS Global Shared Service Centre (GSSC) is a Corporate Support Group (CSG) unit established for the purpose of providing internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. The GSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration, benefits & entitlements, payroll as well as other finance and administrative transactional services and support. To ensure increased cost-efficiency and consistency with UNOPS systems, GSSC is now expanding its services to include both Individual Contractor Agreement (ICAs) and UN staff members.

Under the guidance of the Transactional Functions Team Lead and with direct reference to UNOPS Finance Group, the finance assistant supports the provision of financial services in CSG, Global Shared Service Centre (GSSC) by reviewing/verifying request for payments, review and issuing invoices to UNOPS procurement clients, providing knowledge sharing/support as well as provides additional transactional support to Finance Group as requested by the team lead.

Functional Responsibilities

1.  Accounting Support

• Reviews and verify supporting documentation for accuracy and correctness of account code charges and input transactions in UNOPS ERP system.
• Inputs transactions and financial data in UNOPS ERP system.
• Processes and re-calculates payments consisting of:

a. Headquarter non-payroll/administrative payments,
b. travel expense claim forms (purchases, travel-related claims) and
c. all HQ Travel Authorization. Also ensures that payments are in line with Official Duty Travel instructions.

• Assist in analyzing reports and prepares adjustments as required.
• Prepares recurring, ad-hoc or special financial reports as required.
• Prepare and submit VAT reimbursement request on a quarterly bases to Danish MOFA.
• Assists in accounts review and reconciliation processes including the reconciliation of corporate Mastercards.

2.  Billing/invoicing support to UN Web Buy

• Support to ensure that all appropriate billing actions are taken expeditiously, within appropriate procedures, and with close coordination with field-based projects, especially with regard to tracking unapplied income.
• Follow up on issued invoices due for collection.
• Processes other project refund requests prepared by Financial Reporting Team.

3.  Monitoring and Progress Control Support

• Able to provide accurate invoices to clients in a timely manner
• Able to verify/process request for payment accurately 
• Attend regular weekly/monthly meetings of the unit
• Complete all regular required training

4.    Knowledge Support

• Communicate with colleagues and partners on areas requiring verification, corrections, additional information, etc., to improve quality of output and/or account submission and increase knowledge base in the process.

Functional Competencies

Knowledge Management and Learning

• Shares knowledge and experiences
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

• Ability to perform a variety of standard tasks and duties related to accounting, collecting and preparation of documentation, data input, transactions tracking, filing, provision of information with a general understanding of financial principles and practices.
• Ability to review data, identify and adjust discrepancies
• Ability to produce accurate and well documented records conforming to the required standard
• Ability to handle a large volume of work possibly under time constraints
• Knowledge of UNOPS financial rules and procedures
• Strong IT skills

Leadership and Self-Management

• Ability to adhere to work assignments and meet designated deadlines
• Focuses on results for clients and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change and ability to manage complexities
• Solicits feedback from staff about the impact of his/her own behavior

Education/Experience/Language requirements

Education:              

• Secondary school diploma or equivalent is required. Bachelor’s degree in Finance, Administration or Economics an asset.

Experience:  

• At least 3 years of progressively responsible finance experience at the national or international level.
• Solid computer skills including proficiency in Excel. Knowledge of other software applications (such as databases) and Agresso desirable,
• Sound knowledge of UN/UNOPS Financial Rules and Regulations highly desirable.

Language Requirements: 

• Fluency in written and oral English required.
• Knowledge of second UN working language desirable.

Please apply directly through: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=12706

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