Vacancy code :  VA/2015/B0049/7124

Position title :  Payroll Accountant

Department/office :  CSPG, GSSC, Global Shared Service Centre

Duty station :  Bangkok, Thailand

Contract type :  Local ICA Support

Contract level :  LICA-7

Duration :  1 Year

Application period :  26-Mar-2015 to 18-Apr-2015

Background information-Payroll Accountant

The UNOPS Global Shared Service Centre (GSSC) is a Corporate Support Practice Group (CSPG) unit established for the purpose of providing internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. The GSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration, benefits & entitlements and payroll. To ensure increased cost-efficiency and consistency with UNOPS systems, GSSC is now expanding its services to include both Individual Contractor Agreement (ICAs) and UN staff members.

Under the direct supervision of the Finance Specialist, the Payroll Accountant ensures effective delivery of global payroll accounting, ensuring high quality, accuracy and consistency of work. The Payroll Accountant provides technical expertise for the processing of payroll for UN Staff Members in line with UNOPS rules and regulations. The Payroll Accountant promotes a client oriented approach in providing payroll services to UNOPS and its partners.

The Payroll Accountant works in close collaboration with other offices to resolve complex accounting issues and ensure consistent service delivery. The Payroll Accountant partners directly with counterparts in the Payroll and Finance units.

He/she works in close collaboration with the Programme, Operations and project teams in the field offices and UNOPS HQ staff ensuring successful performance in payroll management.

Functional Responsibilities

Summary of Key Functions

• Ensures effective delivery of global payroll accounting
• Produces payroll accounting reports and queries
• Knowledge building and knowledge sharing

1. Ensures effective delivery of global payroll accounting

• Perform timely period and year-end payroll general ledger account reconciliations
• Prepares and processes Journal Vouchers and other accounting adjustments
• Performs monthly reconciliations of staff receivables and payables and ensures errors or issues are resolved in a timely manner
• Performs analytical reviews of payroll transactions to identify errors and drive compliance to payroll guidelines. Analysis may require preparation and use of financial tables, special reports, and other ad-hoc reports
• Assists Payroll Team Leads in maintaining and monitoring the monthly GSSC Payroll and Pension processing calendar
• Updates and documents all Payroll/Pension processes through the Standard Operating Procedures(SOPs)
• Prepares financial tables, special reports, and other ad-hoc reports
• Responds to payroll processing, staff receivables/payables enquiries and provides support, advice and guidance to clients in Headquarters, Regional Offices, Country Offices and other entities serviced by the Centre

2. Produces various payroll accounting reports and queries focusing on the following results:

• Accurate payroll data resulting in reduction of recoveries, advances and other exceptional payments
• Timely and accurate determination and processing of staff benefits and entitlements.
• Audit checks and balances for due diligence and financial accountability within the Financial Rules and Regulations of UNOPS
• Monitor and take corrective action on Payroll reports which indicate unusual or questionable activity and payment
• Maximize the use of technology to keep the client informed of their payroll elements and changes thereto 

3. Contribution to knowledge building and knowledge sharing by focusing on achievement of the following results:-

• Conceptualizing and recommending further process improvements
• Synthesis of lessons learned and best practices in payroll/reporting/accounting
• Sound contributions to knowledge networks and communities of practice
• Organization of training on payroll related matters

Competencies

UNOPS Core Values/Competencies

• Integrity
• Professionalism
• Respect for diversity
• Creativity and innovation
• Commitment to continuous Learning
• Accountability
• Planning and organization skills
• Results orientation
• Strong oral and written communications skills
• Teamwork skills
• Client orientation
• Technological awareness

Functional Competencies

Knowledge Management and Learning

• Shares knowledge and experience and contributes to practice areas
• Develops deep understanding in HR Management
• Promotes learning environment in the office
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

• Ability to lead strategic planning, results-based management and reporting
• Ability to lead recruitment, contracts management, performance appraisal, career development management, build teams, maintain high staff morale
• Strong IT skills
• Ability to lead implementation of new systems (business side), and affect staff behavioral/ attitudinal change

Management and Leadership

• Focuses on impact and result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Builds strong relationships with clients and external actors
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change and ability to manage complexities

Education/Experience/Language requirements

Education : High school diploma required.Secondary Education with specialized certification in Finance an asset. A BA or MA degree may substitute required years of work experience.

Experience : 7 years of relevant experience in providing accounting services.

Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) and experience in handling of web-based management systems.

Language Requirements : Fluency in written and oral English. Knowledge of second UN working language desirable.

Contract type, level and duration

Contract type : Local Individual Contractor Agreement

Contract level : LICA 7

Contract duration : 1 year, renewable subject to satisfactory performance and funding availability

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time (CET).
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

*** For Payroll Accountant  

Please Apply through this link : https://gprs.unops.org/pages/viewvacancy/VADetails.aspx?id=7124 ONLY!

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.

Recruitment/internship in UNOPS is contingent on the results of such checks.