Vacancy code :  VA/2015/B0049/7122

Position title :  HR Associate (Provident Fund Coordinator)

Department/office :  CSPG, GSSC, Global Shared Service Centre

Duty station :  Bangkok, Thailand

Contract type :  Local ICA Support

Contract level :  LICA-6

Duration :  1 Year

Application period :  26-Mar-2015 to 18-Apr-2015

Background information-HR Associate

The UNOPS Global Shared Service Centre (GSSC) is a Corporate Support Practice Group (CSPG) unit established for the purpose of providing internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. The GSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration, benefits & entitlements and payroll. To ensure increased cost-efficiency and consistency with UNOPS systems, GSSC is now expanding its services to include both Individual Contractor Agreement (ICAs) and UN staff members.

Under the direct supervision of the HR Analyst, the HR Associate acts as Provident Fund Coordinator, ensuring high quality, accuracy and consistency of work. He/she interprets and applies HR policies, rules and regulations, implements internal procedures and provides solutions to a wide spectrum of complex HR issues, with focus on UNOPS Provident Fund. The HR Associate promotes a collaborative, client-oriented approach consistent with UNOPS rules and regulations and contributes to the maintenance of high staff morale.

He/she works in close collaboration with the Programme, Operations and project teams in the field offices and UNOPS HQ personnel ensuring successful performance in HR management.

Functional Responsibilities

Summary of Key Functions

• UNOPS Provident Fund Coordination
• Implementation of HR strategies and policies
• Facilitation of knowledge building and knowledge sharing 

1. Act as UNOPS Provident Fund Coordinator, ensuring high quality, accuracy and consistency of work achieving the following results:

• Ensure UNOPS personnel are enrolled in the Provident Fund in due time
• Act as possible focal point between UNOPS Personnel and the Provident Fund Provider
• Act as subject matter expert on UNOPS Provident Fund
• Ensure smooth separation, advising personnel on process and options in regards to the Provident Fund
• Manage the coordination between UNOPS and the Provident Fund Provider ensuring best interest of UNOPS Personnel
• Manage the coordination between GSSC and Finance Practice Group for Provident Fund related matters

2. Provides support to the implementation of HR strategies and policies focusing on achievement of the following results:

• Full compliance of HR activities with UN rules and regulations, UNOPS policies, procedures and strategies; effective implementation of the internal control, proper design and functioning of the HR management system 

3. Provides support to knowledge building and knowledge sharing, focusing on achievement of the following results:

• Organization of training for the operations/ projects staff on HR-related topics
• Sound contributions to knowledge networks and communities of practice
• Synthesis of lessons learnt and best practices in human resources

Competencies

UNOPS Core Values/Competencies

• Integrity
• Professionalism
• Respect for diversity
• Creativity and innovation
• Commitment to continuous Learning
• Accountability
• Planning and organization skills
• Results orientation
• Strong oral and written communications skills
• Teamwork skills
• Client orientation
• Technological awareness

Functional Competencies

Knowledge Management and Learning

• Shares knowledge and experience and contributes to practice areas
• Develops deep understanding in HR Management
• Promotes learning environment in the office
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

• Ability to lead strategic planning, results-based management and reporting
• Ability to lead recruitment, contracts management, performance appraisal, career development management, build teams, maintain high staff morale
• Strong IT skills
• Ability to lead implementation of new systems (business side), and affect staff behavioral/ attitudinal change

Management and Leadership

• Focuses on impact and result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Builds strong relationships with clients and external actors
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change and ability to manage complexities

Education/Experience/Language requirements

Education : High school diploma required.Secondary Education with specialized certification in HR an asset.A BA or MA degree may substitute required years of work experience.

Experience : 6 years of relevant experience in coordination, reporting or provident fund administration.

Experience in working with Pension Funds is considered an asset. Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) and experience in handling of web-based management systems.

Language Requirements : Fluency in written and oral English. Knowledge of second UN working language desirable.

Contract type, level and duration

Contract type : Local Individual Contractor Agreement

Contract level : LICA 6

Contract duration :1 year, renewable subject to satisfactory performance and funding availability

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time (CET).
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

*** For HR Associate (Provident Fund Coordinator)  

Please Apply through this link : https://gprs.unops.org/pages/viewvacancy/VADetails.aspx?id=7122 ONLY!

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.

 Recruitment/internship in UNOPS is contingent on the results of such checks.