Duty Station: UNODC Regional Office for Southeast Asia and the Pacific Bangkok, Thailand

Type of Contract: Service Contract (SB-3, in equivalent to GS-5) Open to Thai national only 

Duration: One year with possibility of renewal subject to funding availability

Application deadline: Previously 20 August but extended to 03 September 2015

Organizational Context:

The United Nations Office on Drugs and Crime (UNODC) is a global leader in the fight against drugs, crime, terrorism and corruption. It is a lead provider of specialized assistance to Governments. It operates in all regions through an extensive network of Field Offices. The Regional Office for Southeast Asia and the Pacific (ROSEAP) delivers technical assistance in UNODC mandated areas through a Regional Programme.

At ROSEAP, UNODC has established a Programme Support and Development function to manage a significant volume of work and budget designed to support the design, development and delivery of Regional Programme outputs and as well maintain a group of core staff who undertake oversight functions at the Regional Office and promote good practises to Programme and Operations staff based in satellite Country Offices.

Under direct supervision of the Regional Representative and under the overall guidance of the Senior Programme Officer, UNODC/ROSEAP the Budget/Finance Assistant provides budget and financial support services ensuring high quality, accuracy and consistency of work.

The Budget/Finance Assistant works in close collaboration with the operations team, programme and project staff in ROSEAP, UNODC’s relevant country office(s), and HQ, technical advisors and experts, as well as UNDP country office(s) and HQ as required to exchange information and support programme delivery.

Functions / Key Results Expected:

Summary of Key Functions:

• Support the formulation, planning, implementation and monitoring of UNODC Regional Programme budget and its country programmes of activities.
  
• Support the coordination and administration of the Programme Support and Development functions.
• Review and process financial transactions.
• Maintenance of the “Dashboard”.
• Knowledge building and knowledge sharing.

More specifically, the incumbent will be responsible for:

1 Support the formulation, planning, implementation and monitoring of the UNODC Regional Programme budget and its country programmes of activities focusing on achievement of the following key results:

• Efficient compilation of information, coordination and preparation of: work plans and periodic updates; implementation reports; budget estimates; budget implementation forecasts and reports;
• Timely completion of internal programme management and coordination processes, such as those pertaining to UNODC’s budget and reporting platform, and other HQ related submissions;
• Collect background information for facilitating budget preparation;
• Maintain budget records and statistics, data and systems for budget tracking and reporting and prepare / generates reports;
• Assist programmes with issues related to funds availability, fund transfers and budget compliance;
• Monitor and prepare budget revisions for the Regional Programme, review budget revision for other global projects under UNODC ROSEAP, and develop expenditures forecasts;
• Analyse, update and monitor expenditures implementation by outcome, output, and donor agreements;
• Update and monitor donor pledge agreements and expiry dates;
• Prepare budget report and information for donors and provide input to donor reports in coordination with programme staff;
• Monitor and estimate UNODC ROSEAP administrative costs and distribute intermediary cost collector to budget and account for Field Office costs;
• Efficient compilation and flow of information and data between all concerned parties;
• Efficient and timely communications with all programme stake-holders and UNODC HQ.

2. Support the coordination and administration of the Programme Support and Development functions, focusing on the achievement of the following key results:

• Review comparative procurement requests and maintain procurement request registration;
• Efficient management of programme and administrative documentation, records and files.

3. Review and process financial transactions focusing on achievement of the following key results:

• Examine, process and record financial transactions and prepare remittances for  disbursement (e.g. payment for vendors, travel expense claim, vendor registration, etc.);
• Draft correspondences with respect to enquiries related to relevant financial and budget matters;
• Monitor integrity of financial claims.

4. Maintain and update the Dashboard focusing on achievement of the following key results:

• Efficient financial monitoring and analysis of ongoing projects;
• Compilation of information for donor and implementation reporting;
• Maintenance of up-to-date programme information in UNODC ROSEAP Dashboard.

5. Support knowledge building and knowledge sharing focusing on achievement of the following key results:

• Contributions for the orientation, initiation and administrative guidance of programme personnel;
• Contributions to knowledge networks and communities of practice.

Impact of Results:

Efficient and timely achievement of the results directly affects programme delivery. Inaccuracy in information supplied, inefficiency in support services provided, inadequacy in organizational and logistical arrangements made and insufficient client orientation will have a significant negative impact on programme efficiency and Organization’s reputation.

Corporate Competencies:

• Demonstrate commitment to Organization’s mission, vision and values.
• Display cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

• Professionalism:

a) show prides in work and in achievement with minimal supervision;

b) conscientious and efficient in meeting commitment, deadlines and achieving results;

c) able to work under stressful situation.

• Planning and Organizational:

a) develop clear goals that are consistent with agreed strategies;

b) identify priority activities and assignments and adjust priorities as required;

c) monitor and adjust plans and actions as necessary.

• Communication: 

a) listen, speak and write clearly and effectively;

b) demonstrate openness in sharing information and keeping proper people informed.

• Teamwork and respect for diversity: 

a) work collaboratively with colleagues to achieve organizational goals;

b) work effectively with people from all background;

c) treat all people equally with dignity and respect;

d) share credit for team accomplishments and accept joint responsibilities for team shortcomings.

Qualifications and Background:

Education: Secondary Education preferably with specialized certification in areas directly relevant to budget and financial management. University Degree in Accounting, Business or Public Administration would be desirable, but it is not a requirement.

Work Experience: At least 5 years for secondary school, or 3 years for B.A. holder, of relevant administrative, finance and programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint, etc.) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Languages:  Fluency in the UN (English) and national language of the duty station.

HOW TO APPLY:

Interested applicants should submit the following documents:

(a) Letter of interest clearly stating suitability for the position.

(b) UN Personal History Form and detailed curriculum vitae based on the criteria stated above. UN Personal History Form could be downloaded from:

http://www.unodc.org/southeastasiaandpacific/en/who-we-are/job-opportunities.html

Please submit the application by e-mail to: .

Application deadline is extended to 03 September 2015.

Note: 

 (a) Please clearly indicate the position you are applying for.

(b) Failure to submit supporting documents as specified in the announcement will result in an incomplete application. Applicants who submit incomplete applications will NOT be considered for this vacancy announcement.

Due to the volume of applications, only candidates under positive consideration will be notified. 

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