The Young Child Survival and Development (YCSD) section, UNICEF East Asia and Pacific Regional Office is seeking an individual consultant to provide programme administrative support to the YCSD team (Maternal Newborn and Child Health, Water, Sanitation and Hygiene and Immunization) and secretariat support to multi-country and regional meetings/workshops to be arranged by YCSD team as part of the 2015 workplan.

Work Assignment:

In support of the EAPRO YCSD section workplan and WASH related planned activities, the consultant will undertake the following work assignments:

1) To perform all administrative tasks required for preparation of workshops and meetings, which will include:

a) Coordinating with other program staff to ensure complete logistics arrangements for the conferences to be hosted or organized by the unit, including production of workshop materials, facilitate booking of hotel accommodations, and transportation for the participants. Prepares conference/meeting/workshop venues; communication requirements (e.g. internet, phone, and e-mail), invitation to participants, make arrangements for meals; and registration.

2) To perform other routine administrative and secretarial work as may be assigned by the team, this includes but not limited to

a) Coordinating contracting initiation for individuals and institutions required by section and ensuring the deliverables against the contract;

b) Ensuring accurate documentation required for travel, including preparation and submission of requests for travel authorization and requests for country visas;

c) Ensuring feasible arrangements for transportation, accommodation, and appointments;

d) Ensuring complete and organized filing of administrative-and program-related materials, correspondence and other official documents;

e) Ensuring the timely payment to vendors as agreed;

f) Coordinating with common service unit in processing required administrative support.

3) To support budget planning and monitoring per annual workplan and to produce periodical financial reports for section programme monitoring and donor reporting.

4) To perform collection and processing of data related to development and/or subject-matter activities and prepares background material, working papers and tables for briefing and review sessions as may be required by section.

Estimated Duration of Contract: 1 June 2015 – 15 May 2016 (11.5 months)

Deliverables:

Monthly progress report

Official Travel: The consultant may be required to travel to support the meeting in the selected locations of meetings (only in-country).

Qualifications or Specialized Knowledge/Experience Required: 

• Minimum undergraduate education with at least 5 years-experience in office administrative functions, willingness to learn
  
• Experience of working in UNICEF and/or UN system is preferred
• Strong experience in providing logistical support for travel, events and meetings
• Fluent English and Thai communication skills
• Decision-Making: strong problem-solving abilities, takes initiative, drives for results, ability to prioritize work, communicates problems and proposes solutions, as appropriate, organized
• Execution: Sense of urgency and responsibility, meets deadlines, flexible work style, ability to multi-task, prioritize and work under pressure, detail oriented
• Computer proficiency in MS Word, Excel, Access, Outlook, Internet search skills, PowerPoint
• Ability to work independently and as part of a team

Interested candidates are requested to submit CV or P-11, proposed monthly professional fee in THB, availability and full contact information of minimum 3 references by 06 May 2015 to <hrbangkok@unicef.org>.

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Only short listed candidates will be notified.