Vacancy code :  VA/2015/B0049/7149

Position title :  HR Clerk - ICA contract Administration (Multiple positions)

Department/office :  CSPG, GSSC, Global Shared Service Centre

Duty station :  Bangkok, Thailand

Contract type :  Local ICA Support

Contract level :  LICA-4

Duration :  1 Year

Application period :  26-Mar-2015 to 26-Apr-2015

Background information-HR Clerk - ICA contract Administration

The UNOPS Global Shared Service Centre (GSSC) is a Corporate Support Practice Group (CSPG) unit established for the purpose of providing internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. The GSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration, benefits & entitlements and payroll. To ensure increased cost-efficiency and consistency with UNOPS systems, GSSC is now expanding its services to include both Individual Contractor Agreement (ICAs) and UN staff members.

Under the guidance and supervision of the HR Analyst, the HR Clerk provides support within HR services, ensuring high quality of work, accurate, timely and properly recorded/documented service delivery.

The work area is within contract administration, Benefits & Entitlements for Individual Contractual Agreements (ICAs).

The HR Clerk promotes a client-oriented and consistent with rules and regulations approach in the Unit. He/She works in close collaboration with operations personnel in the field offices and with UNOPS HQ personnel to exchange information and ensure consistent service delivery. 

Functional Responsibilities

Summary of Key Functions:

• Support in implementation of HR strategies and procedures
• Support in the administration of ICA contracts benefits and entitlements
• Support in the facilitation of knowledge building and knowledge sharing

1. Support in implementation of HR strategies and procedures, focusing on achievement of the following results:

• Full compliance of HR processes and records with UNOPS rules, regulations, policies and strategies
• Input to the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management

2. Support in efficient administration of contracts, benefits and entitlements for ICAs, focusing on achievement of the following results:

• Perform a variety of repetitive and routine tasks and duties related to human resources
• Gather and compile data and identify/adjust to discrepancies, as applicable Monitoring and tracking of transactions to ensure timely, consistent and equitable provision of services with a client focus
• Ensure that documents and supporting files are accurate, complete and properly filed for audit purposes
• Assistance in the research of precedents and analysis of merits of specific requests and presentation of recommendations/solutions to supervisor
• Drafting of contracts and processing of separations, outlining the conditions of the agreement/separations for the approval of the supervisor
• Collection, verification and follow-up on required documentation related to benefits, entitlements and contracts

3. Support in the facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

• Participation in the trainings for the operations/ projects staff on HR
• Contributions to knowledge networks and communities of practice

Competencies

UNOPS Core Values/Competencies

• Integrity
• Professionalism
• Respect for Diversity
• Creativity and innovation
• Commitment to continuous learning
• Planning and Organizing
• Results orientation
• Communications skills
• Teamwork skills
• Client orientation
• Technological awareness

Functional Competencies

Knowledge Management and Learning

• Shares knowledge and experience
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

• Ability to perform a variety of standard tasks and duties related to HR, screening, collecting and preparation of documentation, data input, transactions tracking, filing, provision of information
• Ability to review data, identify and adjust discrepancies
• Ability to produce accurate and well documented records conforming to the required standard
• Ability to handle a large volume of work possibly under time constraints
• Knowledge of UNOPS HR rules and procedures
• Strong IT skills

Leadership and Self-Management

• Ability to adhere to work assignments and meet designated deadlines.
• Focuses on result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change and ability to manage complexities
• Solicits feedback from staff about the impact of his/her own behavior

Education/Experience/Language requirements

 Education : High school diploma required.Secondary Education with specialized certification in HR an asset.A BA or MA degree may substitute required years of work experience.

Experience : 4 years of experience in supporting a human resource management area. Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) and experience in handling of web-based management systems.

Language Requirements : Fluency in written and oral English. Knowledge of second UN working language desirable.

Contract type, level and duration

Contract type : Local Individual Contractor Agreement

Contract level : LICA 4

Contract duration : 1 year, renewable subject to satisfactory performance and funding availability

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time (CET).
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

*** For HR Clerk - ICA contract Administration (Multiple positions)  

Please Apply through this link : https://gprs.unops.org/pages/viewvacancy/VADetails.aspx?id=7149 ONLY!

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.

 Recruitment/internship in UNOPS is contingent on the results of such checks.