Vacancy code :  VA/2015/B0049/7138

Position title :  Payroll Associate - Staff Payroll (Multiple positions)

Department/office :  CSPG, GSSC, Global Shared Service Centre

Duty station :  Bangkok, Thailand

Contract type :  Local ICA Support

Contract level :  LICA-6

Duration :  1 Year

Application period :  26-Mar-2015 to 26-Apr-2015

Background information-Senior Payroll Associate

The UNOPS Global Shared Service Centre (GSSC) is a Corporate Support Practice Group (CSPG) unit established for the purpose of providing internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. The GSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration, benefits & entitlements and payroll. To ensure increased cost-efficiency and consistency with UNOPS systems, GSSC is now expanding its services to include both Individual Contractor Agreement (ICAs) and UN staff members.

Under the direct supervision of the Payroll Specialist, the Payroll Associate ensures effective delivery of global payroll services to UN Staff Members, ensuring high quality, accuracy and consistency of work. The Payroll Associate provides technical and functional payroll expertise for the processing of payroll for UN Staff Members in line with UNOPS rules and regulations.

The Payroll Associate promotes a client oriented approach in providing payroll services to UNOPS and its partners.

The Payroll Associate works in close collaboration with other offices to resolve complex payroll-related issues and ensure consistent service delivery. The Payroll Associate partners directly with counterparts in the Payroll and Finance units for finalization of payroll and process improvements including and through the use of information technology and communication tools.

He/she works in close collaboration with the Programme, Operations and project teams in the field offices and UNOPS HQ staff ensuring successful performance in payroll management.

Functional Responsibilities

Summary of Key Functions

• Timely administration of payroll, banking and disbursement services to UN Staff Members
• Assist in producing payroll reports and queries
• Provides operational support on payroll related matters
• Payroll systems development, testing and maintenance
• Knowledge building and knowledge sharing

1. Ensures timely administration of payroll, banking and disbursement services to UN staff members focusing on achievement of the following results:

• Full compliance of UNOPS payroll processes and procedures within UN/UNOPS rules, regulations and policies
• Increased efficiency of payroll transactions including calculation, recalculation, and reconciliation of payroll and administration of retroactivity, recoveries and adjustments
• Maintenance of records (amounts, currencies and schedules) and processing of recovery in UNOPS ERP System of all payroll-related advances which are paid out in the system
• Increased client and partner satisfaction, client understanding and confidence in UNOPS as credible service provider

2. Assists in producing various payroll reports and queries focusing on the following results:

• Accurate payroll data resulting in reduction of recoveries, advances and other exceptional payments
• Timely and accurate determination and processing of staff benefits and entitlements.
• Audit checks and balances for due diligence and financial accountability within the Financial Rules and Regulations of UNOPS
• Monitor and take corrective action on Payroll reports which indicate unusual or questionable activity and payment
• Maximize the use of technology to keep the client informed of their payroll elements and changes thereto

3. Provides operational support on payroll related matters fostering partnership with internal and external stakeholder to achieve following results:

• Ensures that employee destination banks are correctly set up to achieve fluidity of payments
• Ensures full understanding of all available payment methods specifically to facilitate timely payments to employees in all countries
• Supports the review and analysis of data for bank reconciliation when required
• Performs payroll helpdesk and end-user support functions
• Timely corrective actions on technical issues by escalating to technical support
• Timely provision of requested information and data to the integration points
• Out of hours support and performing other related tasks as required

4. Contributes to payroll systems development, testing and maintenance

• Performs testing for the accuracy of the implementation and/ or system enhancement

5. Contribution to knowledge building and knowledge sharing by focusing on achievement of the following results:

• Conceptualizing and recommending further process improvements
• Synthesis of lessons learned and best practices in payroll/reporting
• Sound contributions to knowledge networks and communities of practice
• Organization of training on payroll related matters
• Accurate and comprehensive coverage of Benefits and Entitlements in HR knowledge management system

Competencies

UNOPS Core Values/Competencies

• Integrity
• Professionalism
• Respect for diversity
• Creativity and innovation
• Commitment to continuous Learning
• Accountability
• Planning and organization skills
• Results orientation
• Strong oral and written communications skills
• Teamwork skills
• Client orientation
• Technological awareness

Functional Competencies

Knowledge Management and Learning

• Shares knowledge and experience and contributes to practice areas
• Develops deep understanding in HR Management
• Promotes learning environment in the office
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

• Ability to lead strategic planning, results-based management and reporting
• Ability to lead recruitment, contracts management, performance appraisal, career development management, build teams, maintain high staff morale
• Strong IT skills
• Ability to lead implementation of new systems (business side), and affect staff behavioral/ attitudinal change

Management and Leadership

• Focuses on impact and result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Builds strong relationships with clients and external actors
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change and ability to manage complexities

Education/Experience/Language requirements

Education : High school degree is required.Secondary Education with specialized certification in Finance an asset. A BA and MA will substitute required years of experience.

Experience : 6 years of relevant experience in providing Payroll or Accounting services.. Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) and experience in handling of web-based management systems.

Language Requirements : Fluency in written and oral English. Knowledge of second UN working language desirable.

Contract type, level and duration

 Contract type :Local Individual Contractor Agreement

Contract level : LICA 6

Contract duration : 1 year, renewable subject to satisfactory performance and funding availability

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time (CET).
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

*** For Payroll Associate - Staff Payroll (Multiple positions)  

Please Apply through this link : https://gprs.unops.org/pages/viewvacancy/VADetails.aspx?id=7138 ONLY!

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.

Recruitment/internship in UNOPS is contingent on the results of such checks.