Vacancy code :  VA/2015/B0049/7140

Position title :  Team Leader – Payroll

Department/office :  CSPG, GSSC, Global Shared Service Centre

Duty station :  Bangkok, Thailand

Contract type :  Local ICA Support

Contract level :  LICA-7

Duration :  1 Year

Application period :  26-Mar-2015 to 18-Apr-2015

Background information-Team Leader – Payroll

The UNOPS Global Shared Service Centre (GSSC) is a Corporate Support Practice Group (CSPG) unit established for the purpose of providing internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. The GSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration, benefits & entitlements and payroll. To ensure increased cost-efficiency and consistency with UNOPS systems, GSSC is now expanding its services to include both Individual Contractor Agreement (ICAs) and UN staff members.

Under the direct supervision of the Payroll Specialist, the Team Leader – Payroll ensures effective management and delivery of global payroll services for Individual Contractor Agreements (ICAs), ensuring high quality, accuracy and consistency of work.

The Team Leader – Payroll provides expert advice and is the subject matter expert on ICA Payroll. He/She directly supervises the ICA Payroll Team and coordinates the payroll cycle and provides technical and functional payroll expertise for the processing of payroll for ICAs in line with UNOPS rules and regulations. The Team Leader – Payroll promotes a client oriented approach in providing payroll services to UNOPS and its partners.

The Team Leader – Payroll works in close collaboration with other offices to resolve complex payroll-related issues, ensures consistent service delivery and provide accurate and timely advice on ICA Payroll matters. The Team Leader – Payroll partners directly with counterparts in the Payroll and Finance units for finalization of payroll and process improvements including and through the use of information technology and communication tools.

He/she works in close collaboration with the Programme, Operations and project teams in the field offices and UNOPS HQ staff ensuring successful performance in payroll management.

Functional Responsibilities

Summary of Key Functions

• Supervision of Payroll Team and coordination and management of payroll process
• Advise on ICA Payroll queries
• Management of payroll, banking and disbursement services to ICAs
• Produces payroll reports and queries
• Payroll systems development, testing and maintenance
• Knowledge building and knowledge sharing 

1. Supervision of Payroll Team and coordination and management of payroll process

• Support the coordination, planning and monitoring of ICA Payroll process
• Provides day-to-day supervision to the ICA Payroll Team
• Track (monitor) through weekly follow-up the overall performance of the Payroll process according to the agreed targets and benchmarks for implementation
• Provide quality analysis of the payroll process, reporting on status and identifying challenges and areas for improvement

2. Provide timely and accurate advise on ICA Payroll queries

• Being the subject matter expert on ICA Payroll, the Team Leader – Payroll will provide timely and accurate advice on ICA Payroll matters
• Develop and update SOP on payroll process

3. Ensures timely administration of payroll, banking and disbursement services for ICAs focusing on achievement of the following results:

• Full compliance of UNOPS ERP System payroll processes and procedures within UNOPS rules, regulations and policies
• Increased efficiency of payroll transactions including calculation, recalculation, and reconciliation of payroll and administration of retroactivity, recoveries and adjustments
• Maintenance of records (amounts, currencies and schedules) and processing of recovery in UNOPS ERP System of all payroll-related advances which are paid out in the system
• Increased client and partner satisfaction, client understanding and confidence in UNOPS as credible service provider

4. Produces variouspayroll reports and queries focusing on the following results:

• Accurate payroll data resulting in reduction of recoveries, advances and other exceptional payments
• Timely and accurate determination and processing of ICA benefits and entitlements.
• Audit checks and balances for due diligence and financial accountability within the Financial Rules and Regulations of UNOPS
• Monitor and take corrective action on Payroll reports which indicate unusual or questionable activity and payment
• Maximize the use of technology to keep the client informed of their payroll elements and changes thereto

5. Contributes to payroll systems development, testing and maintenance:

• Performs testing for the accuracy of the implementation and/ or system enhancement

6. Contribution to knowledge building and knowledge sharing by focusing on achievement of the following results:

• Conceptualizing and recommending further process improvements
• Synthesis of lessons learned and best practices in payroll/reporting
• Sound contributions to knowledge networks and communities of practice
• Organization of training on payroll related matters

Competencies

UNOPS Core Values/Competencies

• Integrity
• Professionalism
• Respect for diversity
• Creativity and innovation
• Commitment to continuous Learning
• Accountability
• Planning and organization skills
• Results orientation
• Strong oral and written communications skills
• Teamwork skills
• Client orientation
• Technological awareness

Functional Competencies

Knowledge Management and Learning

• Shares knowledge and experience and contributes to practice areas
• Develops deep understanding in HR Management
• Promotes learning environment in the office
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

• Ability to lead strategic planning, results-based management and reporting
• Ability to lead recruitment, contracts management, performance appraisal, career development management, build teams, maintain high staff morale
• Strong IT skills
• Ability to lead implementation of new systems (business side), and affect staff behavioral/ attitudinal change

Management and Leadership

• Focuses on impact and result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Builds strong relationships with clients and external actors
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change and ability to manage complexities

Education/Experience/Language requirements

 Education : High school diploma is required.Secondary Education with specialized certification in Finance an asset. A BA and MA will substitute required years of experience.

Experience : 7 years of relevant experience at the national or international level in providing Finance/Payroll services. Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) and experience in handling of web-based management systems.

Language Requirements : Fluency in written and oral English. Knowledge of second UN working language desirable.

Contract type, level and duration

 Contract type : Local Individual Contractor Agreement

Contract level : LICA 7

Contract duration : 1 year, renewable subject to satisfactory performance and funding availability

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations 

• Please note that the closing date is midnight Copenhagen time (CET).
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

*** For Team Leader – Payroll  

Please Apply through this link : https://gprs.unops.org/pages/viewvacancy/VADetails.aspx?id=7140 ONLY!

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.

 Recruitment/internship in UNOPS is contingent on the results of such checks.